RETROSPECTIVE CONVERSION QUESTIONNAIRE

Contact Information

Name of Library or Vendor:

Administrative contact person:

Name: 

Email address:

Phone:

Mailing address: 

Cataloging contact person (if different from above):

Name: 

Email address:

Phone:

Fax:

Project Description (Please describe the types of materials to be sent to LCS)

Formats (books, visual materials, sound recordings, maps, etc.):

Languages:

Estimated number of items in each format/language: 

Record Creation/Editing Options

Please indicate any local information from your cards that you would like to be left in or added to the MARC records:

Which call number scheme do you use? (LC, Dewey, NLM, etc.) (for original cataloging or when adding missing call numbers, LCS will place LC call numbers in 050 and Dewey numbers in 082 instead of 090 and 092, unless otherwise requested)

If you use LC classification, is it required that all call numbers be placed in 050 instead of 090, or vice versa? If so, do you want us to move existing LC call numbers in existing records from 050 to 090 or vice versa, if applicable?

If you use LC classification, do you want series call numbers if they are established in the LC series authority record?

If you use LC classification, do you want PZ call numbers for juvenile literature?

If you use LC classification, do you want PZ call numbers for non-juvenile literature?

If you use LC classification, do you want Z call numbers for bibliographies?

If you use Dewey, is it required that all call numbers be placed in 082 instead of 092, or vice versa? 

If so, do you want us to move existing Dewey numbers in existing records from 082 to 092 or vice versa, if applicable?

If you use Dewey, do you use cutter numbers, and if so, could you please describe them?

If you use Dewey, do you want dates after the call number?

If you use Dewey, do you use any special numbers/letters for particular subject areas or genres (ex."B" followed by last name for biographies, "Fic" followed by author's last name for fiction, etc.)? 

If yes, please supply examples. 

On copy records, would you like LCS to add a call number if needed? (Call number is included with original cataloging)

Which subject heading scheme do you use? (LCSH, Sears, MeSH, etc.)

On copy records, would you like LCS to add subject headings when they are lacking? (Subject headings are included with original cataloging)

On copy records, would you like LCS to add any necessary added entries that are lacking?

Would you like LCS to upgrade copy records to full level? (LCS will find a matching record, ensure that all existing access points are relevant, edit all non-filing indicators and any fill characters as necessary, correct any typographical errors, and ensure that the fixed field values correctly reflect the information in the body of the record, but will otherwise accept a matching record as is unless upgrades are requested/purchased)

Do you want LCS to upgrade copy records to RDA standards? 

Would you like LCS to perform authority control on copy records? (Authority control is included with original cataloging)

Are there any MARC fields you would like LCS to not include in records? 

How do you want LCS to handle serials? If we encounter a single issue of a serial with a distinctive title, should we catalog it as a monograph? As a serial? Flag it as a serial and leave it uncataloged? If we encounter a single issue of a serial without a distinctive title, should we catalog it as a serial? Flag it as a serial and leave it uncataloged? 

Are you an OCLC member?  

If so, would you like LCS to add your institution's holdings to OCLC's WorldCat?

Would you like LCS to perform any physical processing for your items? (Spine labels, barcodes, etc.)? 

If you want spine labels, please describe the type (SL4, SL6, etc.) and the information you want on the labels.

Administrative Details

How would you like LCS to deliver your records? (.dat files, .mrc files, etc.) 

Will you be shipping actual items, or will you be sending surrogates (photocopies, scans, etc.) instead? 

If shipping surrogates, please specify whether they will be scans or whether they will be photocopies.

To whom should we send invoices (if different from administrative contact)?

Name:

Email address:

Phone:

Fax:

Mailing address: